Date: Wed, 5 Nov 1997 09:49:54 -0500 (EST)
From: Judy Hallman <hallman@email.unc.edu>
To: Web-Walkers <web-walkers@unc.edu>
Cc: Dan O'Neal <dao@bullhead.adp.unc.edu>, Joe Bray <jmb@email.adp.unc.edu>
Subject: Summary of Web-Walkers meeting, Sept. 17
To Web-Walkers:
Summary of September 17 Web-Walkers meeting:
Dan O'Neal, Administrative Information Service
Joe Bray, Administrative Information Services
Demonstration of web services for students and what's
happening in the area of online admissions applications.
Please note: Dan would be happy to repeat this presentation for other groups on campus.
The AIS pages are simple, not flashy.
The Student Personal Information pages require the student to enter his or her id and personal access code. They then have access to a great deal of information and the ability to make changes.
They can update their personal privacy flags. They can view their grades, check semester status, cumulative status, schedule, degree progress, academic requirements remaining to be completed, view and update addresses, view stops placed by the University Cashier, view current account, refund check distribution, student aid application form completion dates and awards.
There are privacy concerns regarding public computers (in the labs) and caching. For public machines (based on IP number) pages expire from cache after 3 minutes and are refreshed back to another screen; data pages don't have the id on them. Questions were raised about other public computers on campus and obtaining a complete list of subnet ids.
There are about 350,000 students in the database; grades go back to 1994; information stays in the database.
Dan showed the undergraduate admissions form. Applicants can pop over to the residency form. When they submit the form, they are asked to send a check. Applications are not processed until the check comes in. AIS is changing the procedure to accept credit cards.
Graduate Admissions and Continuing Studies Admissions are also online.
How can online application services be better advertised?
Dan then showed some of the services available to faculty and staff who have been approved to view some administrative data, for example, people in the Registrar's Office. People can only view what they are allowed to view, determined by userid and password. These services are used extensively by people who work in the Cashier's Office and the Graduate School. Departments can look at individual applications and letters of recommendation. A wide range of forms and services are available online.
Joe Bray then demonstrated some of the Athletics Department pages that Joe has helped them developed, at tarheels.unc.edu. Swafford and Ehringhaus have approved the ads and goheels.com. One feature that has been popular is e-mail to a featured player. Sports Information is now updating the pages themselves. Video clips are coming.
Attendees:
Deb Aikat, JOMC, daikat@email.unc.edu
Joe Bray, AIS, jmb@email.adp.unc.edu
Ann Brookhart, Housing, ann_brookhart@unc.edu
Andrew Broughton, Social Work, abrought@email.unc.edu
Mary E. Daniel, Student Loans, m_daniel@unc.edu
Nancy Doyle, Registrar/AIS, nmd@email.adp.unc.edu
Elizabeth A. Evans, Carolina Population Center, evans@unc.edu
Judy Hallman, ATN, judy_hallman@unc.edu
Leon Hamlett, SIS-C, leon_hamlett@unc.edu
Karen Haywood, Law School, khaywood@email.unc.edu
Holly A. Hyland, Schol. & Stud. Aid, hyland.sao@mhs.unc.edu
Barbara Levergood, Davis Library, Reference, leverg.davis@mhs.unc.edu
Will Owen, Academic Affairs Library System, will_owen@unc.edu
John Meeker, Pharmacy, john_meeker@unc.edu
Rupesh Pradhan, Daily Tar Heel, pradhan@unc.edu
Donna C. Redmon, University Registrar, donna_redmon@unc.edu
Kristen Sasser, Student Government, ksasser@email.unc.edu
Sandra Shirley, Systems & Procedures, sshirley@email.unc.edu
Charles Streeter, Housing, charles_streeter@unc.edu
Suzanne Walker, Nursing, swalker.uncson@mhs.unc.edu
Loren Watterson, Carolina Population Center, loren_waterson@unc.edu
Judy Hallman (judy_hallman@unc.edu, http://www.unc.edu/~hallman/)
Campus Webmaster, UNC-Chapel Hill