Regarding
Students

Regarding
Academic
Staff

OISSS > For University Departments

This section provides helpful information for departments who are assisting international students or international faculty or staff.

Student / Scholar Orientation
The Orientation Schedule is posted on our website. Please review the information in on the Orientation page.

Other useful links regarding orientation include the For International Students section and the Resources section of this website.

Check In
Once a new international student or academic staff person arrives on campus, he/she should check in with the International Student and Scholar Services bringing his/her passport, I-94 (arrival-departure card), and all other relevant immigration documents. At this time, the student or scholar will fill out the PR-100 (Payroll Information Form), copies of his/her documents will be made, and he/she will get information about how to apply for a U.S. Social Security number, how to take advantage of a tax treaty, information about orientation and upcoming events. International Student and Scholar Services staff will enter the individual's information into the Payroll system from the PR-100 enabling the proper payment and can give the new employee other important information or answer any questions that might arise.

During the check-in procedure the student or scholar, after filling out the PR 100, will be given the Social Security Number (SSN) application form and instructions on where and when to apply and will be issued a temporary number that can be used by the department to put the individual on payroll. The employee is responsible for applying for the actual SSN since the Payroll Department will require proof of application. The student or scholar will be instructed to fill out the following forms at the department: I-9, W-4 and NC-4. This of course also has to be done in the first few days after one's arrival. New employees are informed that a tax treaty might exist between their country and the U.S. Of course each country has a different tax treaty and individuals are advised to become familiar with the treaty before they decide if they want to take advantage of the treaty. It is important to understand that not everyone will benefit from the treaty, that ones' immigration status, his/her length of stay in the U.S., ones' immigration history, country of origin and other factors will affect how and which tax treaty one can use. The tax treaty form 8233 is signed at the Payroll Department in Ron Sternowski's office at 440 W. Franklin St. Each employee needs to make an appointment with Mr. Sternowski before going to his office to sign the treaty form. If the student or scholar wants to continue to take advantage of a tax treaty he/she needs to sign the 8233 form every December for the upcoming year. Failure to sign the form will result in automatic cancellation of the tax treaty for the following year.

Departure
It is vital that International Student and Scholar Services know when a new international student or scholar arrives at UNC-Chapel Hill and when the individual leaves. The ISSS is responsible for accurate records on such individuals as part of the University's responsibilities for having government permission to bring international students and faculty to campus. International Students and Scholars are required to submit a departure notice notifying ISSS of their departure from UNC-Chapel Hill. Departments are supposed to notify ISSS of the departure of scholars via the monthly "scholar reports" for international scholars employed at UNC-Chapel Hill.