I | Article II | Article
III | Article IV | Article V | Article VI
articles are hereby established to provide guidance, direction,
and areas of responsibility in conducting the business of District
19 in accordance with the primary objective of SEANC, Inc.
1.0 The District Officers and their method of selection shall be
1.1 District Chairperson (elected)
District Vice-Chairpersons (elected)
District Immediate Past-Chairperson (succeeds Chairmanship)
District Secretary (appointed by Chairperson)
District Treasurer (appointed by Chairperson)
Parliamentarian (appointed by Chairperson)
2.0 The District Standing Committee Chairpersons and their method
of selection shall be as follows:
Policy Platform (elected)
Membership (appointed by Chairperson)
One delegate shall be elected at the District Annual Meeting to
represent the number of members as specified in the SEANC, Inc.
Bylaws at the time of the Annual Meeting.
The Chairperson shall appoint additional delegates required for
representation at the Annual State Convention in concurrence with
the Executive Committee.
3.0 The District’s membership will be open to the following persons or organizations.
3.1 Active and retired state employees are eligible for membership by paying the required dues per category per year. All persons applying for membership must be a member of, or eligible for membership in, the Teachers and State Employees’ Retirement System of North Carolina, Consolidated Judicial Retirement System of North Carolina, or Legislative Retirement System.
3.2 Associate membership shall be available to employees of the State Employees Credit Union or SEANC staff.
3.3 Affiliate membership shall be available to those persons or organizations who support the purposes of SEANC and meet the state guidelines for affiliate membership.
3.4 Members shall belong to one District of their choosing.
3.5 Activation of membership shall become effective immediately following notification of payment of dues by an authorized SEANC staff member.
4.0 There shall be a District Executive Committee, which shall consist of the District officers, chairpersons of the District Standing Committees and delegates. Each member of the District Executive Committee will represent the number of members as set forth in the SEANC, Inc. Bylaws in the District as of the date of the Annual Convention; however, this representation shall include the District officers. Due to possible fluctuations in the membership during the year, delegates to represent the District at the Annual Convention shall be chosen in descending order as elected by ballot and as needed.
5.0 The District shall meet annually, no later than July 15.
5.1 Districts must have any proposed amendments to the Association’s Bylaws to the State Bylaws Committee no later than July 20.
SECTION 6.0 The fiscal year for District 19, SEANC, Inc., shall be from October 1 through September 30.
II: Elections and Vacancies
1.0 The District Chairperson, District Vice-Chairpersons, Bylaws
Committee Chairperson, Policy Platform Committee Chairperson, Auditing
Committee Chairperson, EMPAC Chairperson, Nominating Committee Chairperson
and delegates-at-Iarge as set forth in Article I shall be elected
from nominees as submitted by the District Nominating Committee
or from additional nominations from the floor at the Annual Meeting.
Nominees must be present at the Annual Meeting or be excused by
the Chairperson in order to remain on the ballot. A quorum for District
meetings shall be 10 delegates.
The District Chairperson, District Vice-Chairpersons, Bylaws Committee
Chairperson, Policy Platform Committee Chairperson, Auditing Committee
Chairperson, EMPAC Chairperson, and Nominating Committee Chairperson
shall be elected by the District members attending the District
Annual Meeting or during a recess of the Annual District Meeting
to give an opportunity for the election to be conducted under
the supervision of the District Auditing Committee The adjournment
of the District Annual Meeting shall be postponed by the District
Chairperson until the announcement of the election results by
the District Auditing Committee.
A majority shall be required for the election of the District
Chairperson, District Vice Chairpersons, Bylaws Committee Chairperson,
Policy Platform Committee Chairperson, Auditing Committee Chairperson,
EMPAC Chairperson, Nominating Committee Chairperson and delegates-at-large.
In the event there are three or more candidates for any office,
the candidates receiving the highest number of votes may, after
the results have been made public, make a verbal request to the
District Chairperson for a run-off election to be held at the
1.3 A plurality of votes cast shall be sufficient to elect the
1.4 The term of office of the District officers, Standing Committee
Chairpersons, and delegates-at-large shall begin October 1 following
the adjournment of the Annual State Convention and shall continue
until successors are appointed or elected and duly installed.
No elected officer shall hold the same office for more than three
1.6 Current and retired members shall have the right to vote, serve as a District Officer, delegate, or committee member.
2.0 When vacancies occur in the District Executive Committee, other
than the Chairpersonship, the District Chairperson, with the consent
of a majority of the District Executive Committee, shall have the
authority to fill such vacancies. When a vacancy occurs in the Chairpersonship,
the District First Vice-Chairperson shall succeed to the Chairpersonship,
the District Second Vice-Chairperson shall become the First Vice-Chairperson.
The District Executive Committee from within its membership shall
then appoint a new District Second Vice-Chairperson.
3.0 In the event an elected delegate is unable to attend or is ineligible
to attend the Annual Convention, the District Chairperson shall
appoint a delegate from the duly elected District Alternates. If
such an alternate is not available, a delegate may be appointed
from the District membership at large. Such appointment shall be
approved by the District Executive Committee and the name of such
delegate submitted to the State General Treasurer prior to the convening
of a session at which such appointee is to serve.
4.0 The District Executive Committee shall have the authority to
remove from office for just cause any member of the District Executive
Committee. Removal may only occur after charges and specifications
are made in writing and the person charged has been given an opportunity
to explain or defend the action questioned. Removal will require
a two-thirds vote of the District Executive Committee members
present and voting.
III: District Officers and Committees
1.0 District Chairperson - The District Chairperson shall preside
at all District Annual, Called, and District Executive Committee
Meetings and shall serve on the SEANC, Inc. Board of Governors.
A presiding officer pro tempore may be arranged at the District
The District Chairperson shall appoint, in addition to those shown
in Article I, the following Special Committee Chairpersons as
District Scholarship Chairperson
(b) District Member Discount Chairperson
(c) District Communications Chairperson
District Finance Chairperson
(e) District Volunteer Action Chairperson
District Insurance Chairperson
Approve the appointment of at least five (5) committee members
to each Standing and Special Committee, such appointments to
be made by the Chairpersons of the respective committees.
Appoint a chairperson for any other special projects as the
The District Chairperson shall:
(a) Perform such duties as may be delegated by the District
Executive Committee and such others as are usually incumbent
upon the office of District Chairperson.
Prior to the date of the Annual Convention, present in writing
to the President of SEANC, Inc. such matters as were approved
and/or adopted by the District Annual Meeting.
2.0 District Vice Chairpersons - The District First and Second
Exercise the functions of the District Chairperson in the case
of absence or disability of the District Chairperson.
Perform such other duties as assigned by the District Chairperson
or the District Executive Committee.
3.0 District Treasurer - In addition to the regular duties usually
incumbent to such office, the District Treasurer shall:
Receive and disburse all District monies in accordance with
the Annual Budget approved by the District Executive Committee.
Budget revisions and disbursement of funds for unbudgeted transactions
are subject to the approval of the District Executive Committee.
Defray the actual necessary expense of all duly elected officers
and delegates attending an Annual or called meeting of the Convention
of SEANC. Inc. provided that all such expenses authorized to
be paid under the subsection shall be computed on the basis
of the state's current per diem plus mileage at the rate allowed
members of the Board of Governors on official business.
Prepare and submit a financial report at each District Executive
Committee Meeting and at the District Annual Meeting.
Submit a complete financial report to the State General Treasurer
immediately following the Annual District Meeting.
3.5 Compensation for the District Treasurer shall be at the
discretion of the Executive Committee.
4.0 District Secretary - The District Secretary shall:
Act as recording secretary at all District Executive Committee
Meetings and Annual District Meetings.
Maintain District records, including minutes of all meetings,
attendance reports, and all pertinent historical data. All such
data should be compiled and passed to successive Secretaries,
Compensation for the District Secretary shall be at the discretion
of the Executive Committee.
SECTION 5.0 District Standing Committees Each District Standing
committee shall consist of five or more members to serve with
the elected or appointed chairperson. These members shall be chosen
to serve by the Standing Committee Chairperson, subject to approval
of the District Chairperson.
District Bylaws Committee: It is the exclusive responsibility of the District Bylaws Committee to receive and consider all proper proposals affecting any changes whatsoever in the Bylaws of SEANC, Inc., and the Bylaws of District 19 whether such changes involve matters of form or of substance. The State Bylaws place this responsibility in the hands of this committee and prescribe the only method of presenting amendments to the Bylaws for consideration at the Annual Convention. It shall also be the duty of the District Bylaws Chairperson to represent District 19 in conducting elections for state officers at the Annual Convention when needed.
District Policy Platform Committee: It is the duty of the District
Policy Platform Committee to receive, consider or initiate proposed
objectives on matters affecting the welfare of state employees
and submit such objectives that do not affect changes in the
Bylaws to the Annual District Meeting. Those objectives passed
by the members at the District Annual Meeting shall be immediately
presented to the State Policy Platform Committee for its consideration
and inclusion in those objectives to be proposed to the membership
at the Annual Convention.
5.3 District Auditing Committee: It is the duty of the District
Auditing Committee to examine the various financial records
maintained by the District Treasurer. The Committee shall make
a report of its examination, along with any suggestions for
the improvement in the methods of conducting the financial affairs
of the District, to the Annual District Meeting. The District
Auditing Committee shall assume such additional duties as may
be assigned by the District Chairperson or Executive Committee,
including assistance in conducting District elections.
District EMPAC Committee: It is the duty and direct responsibility
of the District EMPAC Committee to become informed on all matters
of pending legislation directly concerning and affecting state
employees and to inform the District membership of the status
of these matters. It shall also be the duty of this Committee
to plan and coordinate legislative dinners or other functions
involving District legislators, to issue invitations to the
proper legislators, and to perform any other duties to insure
that such functions are successful and well attended.
District Membership Committee: It is the duty and responsibility
of this Committee to promote and coordinate an on-going membership
drive within the District so as to make membership available
to all eligible employees and retirees. This Committee shall
be constructed to geographically represent all agencies within
the District. It shall be the duty of the Membership Committee
to sponsor an incentive activity to promote new memberships
and early renewals of existing memberships. This Committee shall
coordinate activities with other Committees within the District
so as to gain maximum benefit in recruiting new members.
District Nominating Committee: It is the duty and direct responsibility
of this Committee to interview prospective candidates who are
members in good standing and nominate two or more persons
as District candidates for Chairperson, Vice-Chairperson; and
Chairperson of the Bylaws, Auditing, EMPAC, Nominating, and
Policy Platform Committees. This committee shall also nominate
a sufficient number of members as candidates for delegates-at-large
and alternates to fill the District quota. This Committee shall
circulate to the District Membership the proposed slate of candidates
at least fifteen days prior to the District Annual Meeting.
Delegates-At-Large: It shall be the duty of elected delegates-at-Iarge
and alternates to attend all District Executive Committee Meetings
and to otherwise keep themselves informed of the business conducted
by the District during the fiscal year of their term so as to
be in a position to properly represent the members of District
19 at the Annual Convention. These delegates-at-large and alternates
may also be called upon by the District Chairperson to serve
in any capacity that is considered necessary during the terms
of their election.
5.8 Members must have an attendance record of 50 percent at regular meetings of District 19 or the Retirees Chapter of District 19 to be elected as delegates or alternates to the Annual State SEANC Convention.
6.0 District Special Committees - The District Chairperson may
appoint such special committees as may be necessary to transact
the business of the District. These committees are usually appointed
to coordinate and carry out the functions of special projects
as they arise and are discontinued upon completion of these projects.
Chairpersons of special committees are expected to attend all
Executive Committee Meetings. Chairpersons of special committees
shall be selected from the elected delegates-at--large or alternates.
District Scholarship Committee: It is the duty of this Committee
to distribute and receive scholarship applications from qualified
applicants from within the District, to impartially screen those
more qualified and forward the proper number of applications
to the State Scholarship Committee for its consideration in
choosing the state-wide recipients.
District Member Discount Committee: This Committee shall, in conjunction with local merchants present member discount projects to the District’s membership, coordinating their efforts with the District Membership Committee. The Committee shall also coordinate its efforts with those of the State Member Discount Committee.
6.3 District Communications Committee: This Committee shall be responsible for informing the membership of activities of SEANC, Inc. on the district and state levels. These communications shall present items of general interest for the welfare of the members.
6.4 District Volunteer Action Committee: It is the duty of this
Committee to coordinate activities within the District toward
providing financial or material assistance to worthy organizations,
groups of people or individuals. Projects shall be conducted
from time to time on the District level. In addition, this committee
shall coordinate the District's involvement with the State Volunteer
Action Committee and statewide activities.
District Finance Committee: This Committee shall perform such
duties as may be delegated by the District Chairperson and shall
plan events each fiscal year as needed to provide the necessary
funding needed for District activities.
7.0 District Executive Committee - The District Executive Committee,
subject to the action of the District Annual Meeting and in compliance
with the Bylaws of SEANC, Inc., and the Bylaws of District 19,
shall have general supervision and control over the affairs of
There shall be a District Policy Manual, the provisions of which
shall be adopted at the first District Executive Committee Meeting
following the Annual Convention each year. The District Policy
Manual may be amended by a simple majority of the District Executive
Any elected or appointed Chairperson of a Committee who is absent
from a district Executive Committee Meeting and fails to arrange
for a Committee member to represent the Committee may be notified
that their name has been removed from the Executive Committee
unless such absence is duly excused for just cause by the District
Chairperson. District officers and elected delegates who have
no Committee members to represent them at District Executive
Committee Meetings will be notified that they have been removed
from the District Executive Committee if they are absent from
more than two meetings, unless such absences are duly excused
for just cause by the District Chairperson
IV: Retirees Chapter
1.0 The Retirees Chapter shall act as a support to the regular Chapter of SEANC District 19 and shall participate in all District activities. Members who regularly attend either the Retirees Chapter meetings, or the regular District 19 meetings, or both, shall be labeled as active members. Members of the Retirees Chapter shall also be members of the Teachers and State Employees’ Retirement System of North Carolina, Consolidated Judicial
Retirement System of North Carolina, or Legislative Retirement System.
SECTION 2.0 The officers of the Retirees Chapter shall be Chairperson, Vice Chairperson, Secretary, Treasurer, and Program Chair who shall be elected by the active members of the Retirees Chapter in attendance at a designated meeting.
SECTION 3.0 Active members of the Retirees Chapter must pay the dues designated in the
state SEANC Bylaws.
SECTION 4.0 The Chairperson of the Retirees Chapter, or his or her designee, shall be the official liaison between District 19 and the Retirees Chapter of District 19.
SECTION 5.0 The purpose of the Retirees Chapter is to work towards improving the economic, social, educational, health, financial, cultural, and political lives/needs of its members.
SECTION 6.0 Election of officers for the Retirees Chapter shall take place in the same month as the regular Chapter of District 19, and the officers will take office in October of the same year.
V: Parliamentary Procedure
1.0 The proceedings of each meeting of District 19 shall be governed
by the applicable provisions of the newly revised Robert's Rules of Order.
1.0 Each proposed amendment to the Bylaws of District 19 shall
be voted upon at the Annual District Meeting, provided such amendment
has first been submitted in writing and signed by the proponent
and reviewed by the District Bylaws Committee.
2.0 Adoption of any such proposed amendment shall require a simple
majority vote of District members present at the District Annual
SECTION 3.0 Notwithstanding the above sections, the Bylaws Chairperson
shall review the District's Bylaws for compliance with any changes
approved at the Annual Convention. Any required changes should
be made as editorial changes only.
4.0 A current copy of each District's Bylaws or a letter certifying
that no changes have been made shall be filed with the SEANC Central
Office after the Annual Convention, but no later that December
Amended and adopted at District 19 Annual Meeting, June 21, 2011.