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Revising an Academic Minor

Any change to a requirement in an academic minor, including adding or removing courses from a course list, must be approved by the Administrative Boards. Revisions to existing minors are approved with a fall effective term only. Academic minors must meet the following criteria:

  1. Require no fewer than 12 credit hours (15 credit hours is recommended)
  2. Provide structure and coherence
  3. Contain some upper-level courses

For requirements and limitations that apply to all undergraduate minors, refer to the current Undergraduate Bulletin.

Submission Process

The academic department/unit sponsoring the minor must submit the following materials:

  1. Departmental memo (on letterhead, signed by the chair), including
    1. Brief statment (one or two paragraphs) indicating the curricular reason(s) for the proposed changes.
    2. Student advising "transition" plan explaining how students will complete the requirements. Note, current students may opt to follow the new requirements, but they are not required to.
  2. Undergraduate Bulletin text with a summary of the requirements (use a bulleted format, click here for an example). Word or PDF files only.

A few tips and reminders:

  • Courses must be approved and in the ConnectCarolina course inventory to be included in the proposal. If you recently submitted the course in CRAS, but it has not yet been approved, please mark the course "pending approval."
  • When the minor includes courses offered by other departments/units, chairs/directors should be consulted for their approval. Submitting a proposal indicates that approval from the chair/director has been given.

Approval Process

Step 1 The cover sheet and departmental memo are sent to and reviewed by the Office of Undergraduate Curricula. If changes are needed or clarification required, the department/unit will be contacted.
Step 2 All supporting documents are sent to members of the Administrative Boards for review and approval.
Step 3 The department/unit is notified of the Administrative Board's action by letter. If the committee requires additional information, the Office of Undergraduate Curricula will notify the department/unit. In rare cases, a representative of the department/unit may be invited to attend an Administrative Boards meeting to answer questions.
Step 4 The Office of Undergraduate Curricula notifies the Academic Advising Office and the Office of the University Registrar (ConnectCarolina and Tar Heel Tracker).
Step 5 The department/unit updates the next version of the Undergraduate Bulletin. The Office of Undergraduate Curricula may approve stylistic changes to the descriptions of undergraduate programs published in the Undergraduate Bulletin.