Accounting Services Section (ACT)
POLICY 24
Effective Date: 07/01/1995
Last Modified Date: 01/31/1996
General Statement
The University attains memberships in professional associations, organizations, and societies for business purposes and for the benefit of the University. Memberships are a means to obtain professional literature on issues of University interest, to provide access to professional training opportunities for faculty and staff, to develop a network of professional colleagues for exchange of information and ideas, and to provide other benefits to the University. If the University is to benefit from an individual's membership in an organization, that benefit should derive not because of the individual, but because of the individual's position with the University regardless of who is in the position.
State Funds
The State of North Carolina Budget Manual indicates that membership dues paid from state funds must be reviewed and approved to determine that the benefits accruing to the University from such memberships will exceed the costs. Membership dues paid from state funds should be for the benefit of the University and not for an individual. Memberships for individuals must result from a condition of employment to permit payment from state funds.
Sponsored Research
Membership dues should normally be charged to a source of funds other than a government sponsored project unless specifically requested and approved by the sponsoring agency in the project budget.
Institutional Trust Funds and Special Funds
Membership dues for medical societies and associations and other professional organizations may be paid from institutional trust funds and special funds in accordance with departmental policy and the purpose of the trust or special fund.
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