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ACCOUNTING SERVICES
SECTION CONTENTS

Prefix: ACT

Effective Date: 05/27/2005

Last Modified Date: 01/16/2007

The Accounting Services section is issued under the authority of Chandrika Rao, Director of Accounting Services, who reviewed and approved its contents as of June 30, 2005.

Introduction Statements

  1. Accounting Services

  2. Organizational Structure

  3. Description of Organizational Responsibilities

Policy Statements

  1. Overview of the Financial Records System

  2. Structure of the Financial Records System

  3. Account Code Structure

  4. Attributes

  5. Transaction Types and Codes

  6. Reference Numbers

  7. Financial Records System Online Access

  8. Automatic Budget Reallocation

  9. FBM090, Account Statement; and FBM091, Report of Transactions

  10. Special Reports

  11. Kinds of Funds

  12. Establishing an Account for a Non-State Fund

  13. Establishing an Endowment Fund

  14. Journal Vouchers

  15. Budget Verification

  16. Use of Petty Cash Funds

  17. Money Market Investment

  18. Disbursing Authority

  19. Commercial Drivers License

  20. Collection of Accounts Receivable and Delinquent Accounts

  21. University Cash Management Plan

  22. Unrelated Business Income

  23. Business Entertainment Expenses

  24. Membership Dues

  25. Cash Advances

  26. Personal Use Policy

  27. Telephone Calls

  28. Returned Check Fees

  29. Imprest Bank Accounts

  30. Receipts and Deposits

  31. Graduate Student Health Insurance Program

  32. Investing Endowment Income

  33. Credit Card Merchant Services

Procedure Statements

  1. Superseded by SAUR Policy 1 and SAUR Procedure 2 (see SAUR Section Contents)

  2. Superseded by DEV Procedure 3

  3. Petty Cash Funds

  4. Financial Records System Online Access

  5. Imprest Bank Accounts

  6. Enrollment Procedures for the Graduate Student Health Insurance Program

  7. Investing Endowment Income

  8. Establishing an Account for a Non-State Fund

  9. Credit Card Merchant Services

Appendix Statements

  1. General Purpose Code Definitions

  2. Expenditure Subcode (Object) Listing

  3. Expenditure Subcode (Object) Definitions

  4. General Ledger Account Control Listing

  5. Fund Authority:  Institutional Trust Funds or Special Funds (Word format)

  6. a & b. Superseded by SAUR Procedure 2 and SAUR Appendix 1 (see SAUR Section Contents)

  7. Petty Cash Reimbursement, Form A/P-218 (view only)

  8. FBM090, Account Statement; FBM091, Report of Transactions

  9. Uniform Receipt for Payments Made from Petty Cash (Word format)

  10. Cash Gift Transmittal Form

  11. Account Adjustment Request, Form AJ-1 (Word format, to complete at a desktop, print, sign, and mail)

  12. Bank of America Signature Card (view only)

  13. Money Market Statement (Word format)

  14. Consolidated FRS Single User Access Request Form (Word format, to complete at a desktop, print, sign, and mail)

  15. Statement of Justification for Imprest Bank Account (Word format)

  16. Cash Advance Agreement Form (Word format)

  17. Verfication of Student Eligibility Form (Word format)

  18. Enrollment and Change Form (Word format)

  19. Withdrawal of Invested Income Request Form (Word format)

  20. Quick Reference Grid: Allowable Uses of Various Types of Funds

  21. Institutional Trust or Special Fund Account Request
    1. Instructions
    2. Form AS-100 (Word format)

  22. Form SLA-1 Internet Common Payment Service (Word format)

  23. Wire/ACH Transfer Request Forms
    1. Outgoing Wire Transfer (PDF format)
    2. Incoming Wire/ACH Transfer (Excel format)

 

 


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