Disbursement Services Section (APY)
POLICY 3
Effective Date: 07/01/1994
Last Modified Date: 05/01/1995
Receiving Report
Discount terms offered by suppliers for prompt payment are a consideration in the awarding of Purchase Orders. Such terms result in substantial savings for the University. Since payments cannot be made without a properly executed Receiving Report, it is imperative that Receiving Reports be processed by departments immediately after satisfactory receipt of merchandise. (See APY Procedure 2, Receiving Reports.)
Prompt Payment
The Receiving Report should reflect the actual date of receipt by the University and should be forwarded promptly after signing. If on-line receiving is being used, enter the actual date the items are received. This will enable the Disbursement Services Office to make timely payments and realize the allowable cash discounts. It is to each department's advantage that these discounts be taken as the reduced payment is the amount charged to the department's account.
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