Disbursement Services Section (APY)
PROCEDURE 5
Effective Date: 01/01/1999
Last Modified Date: 04/27/2001
Non-Taxable Accounts
Transactions charged to Contract and Grant accounts beginning with ledger 4 or 5 plus selected accounts in ledger 6 will not be charged sales and use tax.
Purchase Requisition Form
Transactions submitted on a Purchase Requisition using a Contract and/or Grant account as its funding source should not include sales tax unless regulations governing the specified account indicate otherwise.
Check Request Form
When you submit a Check Request, the bottom line total of the invoice should be the total amount on the Check Request, including tax if invoiced. The invoice processing will handle the tax appropriately for those accounts that aren't liable for taxes.
Student Stores
Sales tax for items purchased from Student Stores will not be charged to the Contract and/or Grant accounts. Sales tax will not show on the monthly statements related to Student Stores when a Contract and/or Grant account is used as the funding source unless regulations governing the specified account indicate otherwise.
Account Adjustment Form
When an Account Adjustment form is used to transfer charges from a nontaxable contract and/or grant account to a taxable account, the sales tax is charged to the taxable account. However, when charges are transferred from a taxable to a nontaxable contract and grant account, the sales tax will not be charged. Adjustments for the sales tax will be made by the appropriate accounting office.
Additional Information
See also:
- APY Policy 6, Sales and Use Tax
- APY Procedure 1, Check Request
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