TRANSFER OR SALE OF EQUIPMENT BETWEEN UNIVERSITY DEPARTMENTS

Asset Management Section (ASM)

PROCEDURE 2

Effective Date: 07/01/1999

Last Modified Date: 12/20/2004

Procedure Description

Asset Management must be notified any time that controllable equipment is sold or otherwise transferred to another University department.

Procedure Steps

1. Agree with the other department on a price for the equipment.
2. Prepare Form AJ-1, Account Adjustment, for the sale. Enter the decal or bar code number in Block 7 for each controllable item to be sold.
3. Complete and submit to Asset Management Form E/S-102, Notice of Disposal or Change in Location, for each controlled item being transferred or sold.
4. Do not remove decals/bar codes when transferring equipment internally.

Note

UNC Hospitals, General Administration, WUNC-TV, and Student Activities are considered to be institutions separate from the University. Therefore, the transfer or sale of equipment from University departments to these units are handled as transfers to other institutions, not as internal transfers.

Additional Information

ASM Procedure 6, Transfer of Equipment to Other Institutions

ASM Policy 1, Equipment Inventory

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