INTRO 3
Effective Date: 02/10/2003
Last Modified Date: 03/14/2003
Financial Planning and Budgets
The Director of Financial Planning and Budgets (also called the University Budget Officer) reports to the Associate Vice Chancellor for Finance and is responsible for financial planning and for maintaining the budget records for state funds, Facilities & Administrative (F&A) receipts, and trust auxiliary funds.
State Appropriation Budgets and Controls
This section of Financial Planning and Budgets (FPB) establishes and maintains budgets of state funds and carries out the following activities:
- Prepares the biennial base continuation and expansion budget requests and allocates the enrollment increase allocation
- Establishes budgets as approved by the Chancellor for the various University departments
- Adjusts these budgets upon properly approved requests for revisions
- Requests and maintains quarterly allotments for state codes to cover estimated quarterly operations
- Controls computer input and reconcilesontrols to financial reports produced as well as all other reports
- Distributes computer reports as required
- Provides financial planning for the University and assists departments as requested
Receipts Budgets, Capital Budgets, and Cost Analysis
This section of FPB establishes and maintains budgets for F&A receipts, the auxiliary enterprises, trust auxiliary funds, and capital improvement budgets; requests quarterly allotments; performs for F&A receipts all the functions shown above under "State Appropriation Budgets and Controls"; and carries out the following activities:
- Maintains and adjusts the budgets for the auxiliary enterprises and selected trust funds
- Prepares biennial and periodic capital improvement requests
- Maintains and reviews allotment requests to control all capital improvement projects
- Requests and maintains quarterly allotments for state codes to cover estimated quarterly operations
- Provides financial planning for the University and assists departments as requested
Salary and Position Control Section
EPA—Employees Exempt from the Personnel Act
This section of FPB establishes and maintains budgetary controls on all EPA positions, both FTE (full-time equivalent) and dollars, funded partly or entirely by state appropriations. This also includes receipt-supported positions budgeted through a state budget code.
Budgeting controls are also maintained for some specific institutional trust fund accounts (including F&A receipts). The state budget codes are as follows:
Code 16020, Academic Affairs Code 16021, Health Affairs Code 16022, Area Health Education Centers (AHEC) Notes:
- Personnel action forms are verified, entered, and approved by this section before payment. Personnel budget records are maintained for 1110, 1310, 1940, 1970, and 6578 payments.
- Budget approval is given for payments of EPA salary and personnel actions, one-time payments, employee-on-loan services, academic/instructional/research services, and post-doctoral traineeships.
- The position control system is a mainframe computer system. Various reports can be generated on request from departments, schools, or divisions.
- The BD-119, awarding of EPA salary increases, is prepared by campus departments and the Position Control Section for all EPA employees for all fund sources.
SPA—Employees Subject to the Personnel Act
This section of FPB establishes and maintains budgetary controls on all SPA positions, both FTE (full-time equivalent) and dollars, paid partly or entirely from state appropriations. This also includes receipt-supported positions budgeted through the state budget codes listed under the EPA Position Control Section. Budgetary controls are also maintained for some specific institutional trust fund accounts.
Notes:
- Personnel action forms are verified, entered, and approved by this section before payment. Personnel budget records are maintained for 1210 payments. Payments from Temporary Wages 1410 and 1450 are also controlled by this section.
- Budget approval is given for payments of SPA salary and personnel actions, one-time payments, layoff severance pay, disability pay, and salary adjustments.
- The position control system is a mainframe computer system. Various reports can be generated on request from departments, schools, or divisions.
- The PD-119, awarding of legislative salary increases, is prepared by this section for the positions under its control.
- This section also controls and processes all dual employment certification requests (Form CP-30, Request for Additional Payment to Employee for Work Performed for Another State Agency).
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