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BUDGETS AND CONTROL OF SHIFT DIFFERENTIAL PAY

Financial Planning and Budgets (FPB)

PROCEDURE 4

Effective Date: 07/01/1996

Last Modified Date: 12/10/2003


Procedure Description

The University provides shift premium pay to eligible staff employees under the policies described on the Human Resources Web site.

Control of Shift Premiums

Each department head must exercise adequate supervision to ensure that all permanent and temporary, full-time and part-time staff employees comply with established work schedules and are not scheduled to work more than half of their shift during a period when the shift premium would apply, except when the work situation demands it. The department head is responsible for controlling starting and stopping times and all work time within or outside the regular work schedule. However, if any staff employee is allowed to work such that he is entitled to be paid shift premium, it is the responsibility of the department head to see that the employee is paid for the shift premium earned, as well as to comply with other provisions described under Pay Systems on the HR Web site.

Approval

The department head or other delegated representative must obtain approval through administrative channels, from the dean or other appropriate divisional administrative officer. The need to schedule work involving shift premium must be anticipated as far in advance as possible to allow time for the administrative approvals to be processed.

Proper Object Code

The actual expenses must be disbursed under UNC-Chapel Hill object code 1231, SPA Shift Differential. (See FPB Appendix 1, Subcodes (Objects) for Budgets and Expenditures.)

Emergencies

In the case of emergency work involving shift premium, the department head should justify the need to the dean or other appropriate divisional administrative officer.


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