Material and Disbursement Services (MSD)

INTRO 1

Effective Date: 01/30/2004

Last Modified Date: 01/30/2004

General Information

This section is provided as a guide to all departments and agencies of The University of North Carolina at Chapel Hill for the procurement and handling of materials, supplies, equipment, and services through Material & Disbursement Services (MDS) of the University, as directed by the Purchase and Contract Division of the State of North Carolina and by state general statutes.

As part of the University business organization, MDS reports to the Associate Vice Chancellor for Finance.

Delegated Authority

Under the authority delegated to the University by the State of North Carolina Department of Administration in conformity with the provisions of the General Statutes of the State, and further under authority delegated by University administration, MDS has the exclusive responsibility for the following:

• Making purchase contracts (rental or purchase of real property excepted) entered into for the University for all supplies, materials, and services, such as, but not restricted to, printing, equipment, supplies, surveys, and consultant services
• Supervising all University storerooms and inventories, except those for retail purposes (see MSD Policy 26, Operating Storerooms)
• Disposing of obsolete, used, or surplus materials, supplies, and equipment, including the transfer of any property from one department or agency to another
• Negotiating University rates for air, hotel, car rental, and special travel packages
• Maintaining special arrangements with preferred travel agencies for official University travel

These general responsibilities are divided into four basic areas: Purchasing, Materials Management and Distribution, Disbursement Services, and Travel Services.

Assistance

In addition to this Business Manual, see the MDS Web page for detailed information and points of contact, including a current listing of personnel (with e-mail addresses and telephone numbers).

Locations

MDS divisions are located as follows.

104 Airport Drive, CB #1100

• Director of Material and Disbursement Services
• Purchasing Services (main offices)
• Travel Services

Airport Drive, CB #1130

• Materials Management & Distribution (MMD) Division
• Business Management Office
• Central Receiving
• General Storeroom
• Scientific Storeroom
• Surplus Property
• Stock Purchasing Team

Tarrson Hall, CB #7450

• Dental Storeroom

210 North Columbia Street, CB #7480

• AFROTC Storeroom

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