Material & Disbursement Services (MSD)
POLICY 18
Effective Date: 07/01/1993
Last Modified Date: 11/14/2003
Sales Authority
Since State policy requires that supplies and materials be obtained from State contracts or by competitive bidding (except for certain small order requests), solicitation of business by sales representatives is of little value to them. For the University, only Purchasing Services has the authority to enter into a sales agreement with any sales rep.
Sales Reps May Provide Information
Sales reps are encouraged to visit departments, however, to keep the departments informed of new items being introduced and to assist departments by providing information on various technical aspects of the products.
Goods on Consignment
It is not permissible for a department to receive materials on consignment pending issuance of a confirming Purchase Order. Receipt of equipment for demonstration purposes is permissible, provided no obligation is made to the vendor to purchase the equipment.
Expenses
All insurance for the safety of equipment on demonstration must be borne by the vendor. Shipping charges, both to and from the University, are the vendor's responsibility.
Additional Information
See also:
MSD Policy 19, Product and Service Demonstrations by Vendors
MSD Policy 20, Evaluation of Equipment by Departments
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