Material & Disbursement Services (MSD)
POLICY 48
Effective Date: 03/01/1998
Last Modified Date: 11/19/2003
State Contracts
The State maintains contracts for almost all types of furniture required for offices and lounge areas, and University requirements must generally be met from these contracts. Most contracts include all freight and installation in the quoted price. For modular systems furniture, contact Facilities Management in the Facilities Services Division (see MSD Procedure 28, Purchase of Modular Furniture).
Purchase Authorization
Adding or replacing furniture exceeding $5,000 in value, not on State contracts, or purchased under Purchasing Flexibility procedures requires the submission of a completed Purchase Requisition to Purchasing Services.
Ergonomics
The goal of ergonomics is to design the workplace to accommodate the worker, in order to prevent and/or alleviate possible discomfort experienced at work. For more information or to request a work station evaluation, go to the ergonomics section of the Environment, Health, and Safety Web site. The EHS Web site also includes ergonomic ratings of task chairs.
Sources
Contact Facilities Planning at 966-1571 for space planning or larger projects.
Lead Time
It requires approximately 60 days to effect delivery after placing an order for furniture. Therefore, furniture needs should be anticipated as far in advance as possible.
Warranties
Departments should keep good records of Purchase Orders for furniture, particularly those involving term contracts. Some of these items have warranties up to 10 years, but for the warranty to be valid, the respective Purchase Order must be presented.
Additional Information
See also:
MSD Procedure 27, Purchase of Office, Lounge, and Institutional Furniture
MSD Procedure 28, Purchase of Modular Furniture
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