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BUYING REPRINTS

Material & Disbursement Services (MSD)

PROCEDURE 17

Effective Date: 07/01/1996

Last Modified Date: 11/25/2003


Procedure Description

The process of purchasing reprints varies by type of reprint. Readers may request reprints from publishers. Faculty authors may also request both copies of the publication in which their articles appear, and reprints of the articles.

Both types of requests are submitted on a Purchase Requisition and sent to Purchasing Services, but the exact procedure varies with the type of request.

Procedure Steps

To Request Reprints Stocked for Distribution by a Publisher

  1. Follow the general instructions for the Purchase Requisition.
  2. Use the publisher's name in the Vendor block.
  3. In the description, include the following:
    • title of the article
    • name of the author
    • name and date of the publication in which the article appeared
    • other pertinent information if required
  4. Estimate the cost.

To Request Reprints of Articles by Faculty Author(s)

  1. When the author is notified that the article has been accepted by the publisher, submit a Purchase Requisition for the publication and for as many reprints as are desired. (Do not wait until the galley proof is received to submit the Requisition. The publisher will need the Purchase Order number for the transmittal document; see #6 below.)
  2. Follow the general instructions for the Purchase Requisition.
  3. In the description, include the following:
    • Title of the article
    • Name of the author
    • Publisher's publication reference number
    • Other pertinent information if required
  4. Estimate the cost.
  5. Submit the Requisition so that a PO can be issued.
  6. When the galley proof is received for approval, complete the transmittal document and submit it to the publisher.

Additional Information

See also: MSD Appendix 1, Purchase Requisition (Description Only)


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