Material & Disbursement Services (MSD)

PROCEDURE 18

Effective Date: 07/01/1996

Last Modified Date: 11/25/2003

Procedure Steps

Requisitioning and Installation

1. Submit a Facilities Management Request Form to Work Management (CB #1800). These forms may be requested by calling 962-1220.
2. Work Management requests Facilities Planning to help the department select an appropriate carpet and base material for the area to be covered.
3. Work Management prepares a cost estimate (see "Removal of Asbestos Floor Tiles," below) and a work plan detailing the stages of the project. Work Management contacts the department to ensure that the estimate is within budget and requests funding for the work to be performed.
4. When the work plan has been funded, Work Management submits to Purchasing Services a Purchase Requisition specifying the carpet required.
5. Purchasing issues a bid to the prospective vendors supplying the carpet. Work Management and the vendors visit the job site to prepare seaming diagrams to submit with the bids.
6. Work Management reviews the seaming diagrams received from the vendors.
7. Purchasing awards a Purchase Order to the selected vendor.
8. The vendor contacts Work Management which, in turn, administers the installation contract through completion of the work. This includes scheduling installation with the department, the vendor, Housekeeping (to move furniture, strip wax from floors, and otherwise clean the area), and other contractors and construction shops required to support the carpet installation.

Removal of Asbestos Floor Tiles

1. Before preparing a cost estimate, Work Management will inspect a site to determine if floor tiles are present.
2. If floor tiles are present, Facilities Planning will request an asbestos test be conducted by Environment, Health, & Safety. It will take approximately two weeks for the testing process to be completed.
3. If the test is positive, the estimate will include costs to remove asbestos floor tile.

Additional Information

See also:

MSD Policy 35, Delayed Receiving/Payment for Special Acceptance Considerations

MSD Appendix 1, Purchase Requisition (Description Only)

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