PURCHASE OF DRAPERIES AND WINDOW TREATMENTS

Material & Disbursement Services (MSD)

PROCEDURE 19

Effective Date: 03/01/1998

Last Modified Date: 11/26/2003

Procedure Steps

1. Submit a Facilities Management Request Form to Work Management in Facilities Services (CB #1800). These forms may be requested by calling 962-1220.
2. Work Management requests Facilities Planning to help the department select an appropriate window treatment for the area to be covered.
3. Work Management prepares a cost estimate and a work plan detailing the stages of the project. Work Management contacts the department to ensure that the estimate is within budget and requests funding for the work to be performed.
4. When the work plan has been funded, Work Management submits a Purchase Requisition to Purchasing Services, specifying the window treatment required.
5. Purchasing issues a bid to the prospective vendors supplying the window treatment. Work Management and the vendors visit the job site, where the vendors field-measure existing conditions before submitting their bids.
6. Purchasing awards a Purchase Order to the selected vendor and sends a copy of the PO to the department.
7. Once a PO has been issued, any changes must be resolved through Purchasing.

Additional Information

See also:

MSD Policy 39, Purchase of Draperies and Window Treatments

MSD Appendix 1, Purchase Requisition (Description Only)

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