Material & Disbursement Services (MSD)
PROCEDURE 20
Effective Date: 07/01/1995
Last Modified Date: 02/03/2004
Purchases Made from State Funds
Flowers may be purchased with State-appropriated funds only for activities that serve the public image of the University. Purchases of flower arrangements in other cases must be made using trust funds.
Method of Payment
If flowers are needed in a lounge or reception area for a special occasion, a verbal order may be placed to the florist. Upon receipt of the florist's invoice, submit a Check Request, with the invoice attached, to Disbursement Services for processing and payment.
Purchases for Extended Time Periods
If flowers are needed on a continuing basis, such as in reception areas at the hospital or Dental School, send a Purchase Requisition to Purchasing Services covering the requirements for a specific period, such as a year. See also MSD Policy 10 and Procedure 2, Blanket or Standing Purchase Orders.
Permanent Decoration
Planters of either natural or artificial materials are considered permanent decoration. Consult with Facilities Planning, located in the Giles F. Horney Building (telephone 966-1571), for assistance with selection. When a decision has been made on the type of planter, submit a Purchase Requisition to Purchasing.
Additional Information
See also:
MSD Policy 40, Purchase of Flowers
MSD Appendix 1, Purchase Requisition (Description Only)
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