MATERIAL AND DISBURSEMENT SERVICES
SECTION CONTENTS

Prefix: MSD

Effective Date: 07/01/2003

Last Modified Date: 10/27/2011

This section combines the former Material & Disbursement Services Services with Disbursement Services (formerly Accounts Payable). Statements that originated with the former MSD appear below.

The Material and Disbursement Services section is issued under the authority of the Director of Purchasing Services.

Policies

1. See New Manual
   
   
2. See New Manual
   
   
3. See New Manual
   
   
4. See New Manual
   
   
5. See New Manual
   
   
6. See New Manual
   
   
7. See New Manual
   
   
8. See New Manual
   
   
9. See New Manual
   
   
10. See New Manual
    
    
11. See New Manual
    
    
12. See New Manual
    
    
13. See New Manual
    
    
14. See New Manual
    
    
15. See New Manual
    
    
16. See New Manual
    
    
17. See New Manual
    
    
18. See New Manual
    
    
19. See New Manual
    
    
20. Departmental Evaluation of Equipment
    
    
21. See New Manual
    
    
22. See New Manual
    
    
23. Receiving Purchased Items
    
    
24. Using Central Receiving
    
    
25. Returning Merchandise to Vendors
    
    
26. See New Manual
    
    
27. See New Manual
    
    
28. See New Manual
    
    
29. See New Manual
    
    
30. Vacant
    
    
31. Buying Used Equipment
    
    
32. See New Manual
    
    
33. Vacant
    
    
34. See New Manual
    
    
35. Delayed Receiving/Payment for Special Acceptance Considerations
    
    
36. See New Manual
    
    
37. See New Manual
    
    
38. See New Manual
    
    
39. See New Manual
    
    
40. See New Manual
    
    
41. See New Manual
    
    
42. See New Manual
    
    
43. See New Manual
    
    
44. See New Manual
    
    
45. See New Manual
    
    
46. See New Manual
    
    
47. See New Manual
    
    
48. See New Manual
    
    
49. See New Manual
    
    
50. See New Manual
    
    
51. Vacant
    
    
52. See New Manual
    
    
53. See New Manual
    
    
54. See New Manual
    
    
55. See New Manual
    
    
56. See New Manual
    
    

Insurance statements have been moved to the Risk Management Services section.

Procedures

1. Vacant
   
   
2. See New Manual
   
   
3. Writing Equipment Specifications
   
   
4. Vacant
   
   
5. Purchases from Commercial Vendors Using Electronic Requisitioning
   
   
6. Purchases from Commercial Vendors Using Purchase Requisition
   
   
7. Receiving Purchased Items
   
   
8. Return of Merchandise to Vendors
   
   
9. Delayed Receiving/Payment for Special Acceptance Considerations
   
   
10. See New Manual
    
    
11. Obtaining Federal Surplus Property
    
    
12. Vacant
    
    
13. See New Manual
    
    
14. Vacant
    
    
15. [incorporated into Policy 26]
    
    
16. Vacant
    
    
17. Buying Reprints
    
    
18. See New Manual
    
    
19. See New Manual
    
    
20. See New Manual
    
    
21. Purchase of Window Air Conditioning Units
    
    
22. Vacant
    
    
23. Maintenance Service Contracts
    
    
24. Ethyl Alcohol Regulations
    
    
25. Vacant
    
    
26. Purchase of Radioactive Materials
    
    
27. Purchase of Office, Lounge, and Institutional Furniture
    
    
28. Purchase of Modular Furniture
    
    
29. Vacant
    
    
30. Vacant
    
    
31. Vacant
    
    
32. Repair of In-Warranty Equipment
    
    
33. Repair of Out-of-Warranty Equipment
    
    
34. Vacant
    
    
35. Vacant
    
    
36. Vacant
    
    
37. Obtaining Upholstery Service
    
    
38. Loss of University Cash or Securities
    
    
39. Vacant
    
    
40. Vacant
    
    

Appendices

1. Purchase Requisition (Description Only)
   
   
2. See New Manual
   
   
3. Storeroom Requisition, Form P-108 (Instructions Only)
   
   
4. Vacant
   
   
5. a. Alcohol Requisition (Instructions Only)
   b. Alcohol Requisition (Form 1228 - Word Format)
   
   
6. Vacant
   
   
7. See New Manual
   
   
8. Purchasing Change Request, Form P-103
   
   
9. Receiving Report (view only)
   Receiving Report Instructions
   
   
10. Vacant
    
    
11. See New Manual
    
    
12. Conflict of Interest: State Statutes
    
    
13. Gifts and Favors Regulated: State Statute
    
    
14. Materials Management and Distribution Statement
    
    
15. See New Manual
    
    
16. See New Manual