Payroll Services (PAY)

POLICY 5

Effective Date: 07/01/1996

Last Modified Date: 05/12/2004

General

Payroll transaction data are displayed on reports that are distributed to each department with paychecks/pay stubs. The names of the reports are Payroll and Check Register (01 Report; pictured in PAY Appendix 21) and Pay Distribution Report (combines 02, 04, and 06 Reports; pictured in PAY Appendix 22).

Separate reports are issued for each monthly and biweekly pay period.

The number of 01 and 02 reports received by a department is determined by the number of pay periods in a month, the number of categories of fund sources, and whether or not the department has been designated as a home department for any employee. It is possible for a department to receive 02 reports but no 01 reports if the department is not the home department of one or more employees.

Types of Reports

A brief description of each type of report appears here. More thorough descriptions are available; see the links at the end of each brief description.

Payroll and Check Register—01 Report

The 01 report displays the detail of payroll transactions for each employee's home department. The report displays detailed information from the employee's paycheck or direct payroll deposit notice. Total payments to all employees from all sources are shown at the bottom of the report.

For an item-by-item explanation of the 01 report, see PAY Policy 5a.

Payroll Distribution Report—02, 04, and 06 Combined Report

Employer charges from accounts within State funds, Trust funds, and Sponsored Research funds are shown for several categories on the distribution report. Transactions appear on this report by ledger number and account ID, numerically within the department. Totals are listed at the end of the report by category: State funds, Trust funds, and Sponsored Research funds.

The 02 report provides an analysis of payroll charges. For an item-by-item explanation of the 02 portion of the combined report, see PAY Policy 5b.

The 04 report provides an analysis of the employer charges for FICA and retirement.

The 06 report provides an analysis of the employer charges for health insurance and other charges.

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