Payroll Services (PAY)
POLICY 6
Effective Date: 01/01/1999
Last Modified Date: 07/28/2005
W-2s
Wage and Tax Statements, Forms W-2, are sent to all employees each January for salary, wage, and other payments processed through the payroll system during the prior calendar year. All active employees will receive W-2s by January 31. W-2s for inactive employees will be mailed to the most current address on file at the end of each January.
Mailing Address
The address used for the mailing of wage and tax statements is the address shown on the Employee's Withholding Exemption Certificates (Forms W-4 and NC-4). To change a mailing address, an employee must submit new Employee's Withholding Exemption Certificates to the Payroll Department. (The North Carolina Department of Revenue and the IRS offer downloadable copies of these forms on their respective Web sites.)
Lost or Missing W-2
An employee who does not receive a form W-2 after allowing reasonable time for the form to be forwarded should contact Payroll Services and request a duplicate copy.
Statement of Earnings
A Statement of Earnings is sometimes needed by University employees during the year. This is especially true for those persons leaving the country or who for other reasons need a certification of the amount earned to date for the year. Any employee needing a Statement of Earnings should have their departmental payroll representative contact Payroll Services to have one prepared.
Assistance
Questions regarding W-2s should be directed to the individual in Payroll who is the representative for the department. See PAY Intro 3, Whom Do I Call for Help With...?, or call 962-0046 and state your department number.
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