Payroll (PAY)
PROCEDURE 5
Effective Date: 01/09/2004
Last Modified Date: 01/07/2005
Procedure Description
Apply departmental Wage-Hour certification procedures outlined below to the canary copies of all Employee Time Records and to the Payroll and Check Register (01 Report).
Procedure Steps
Accumulate Canary Copies of Employee Time Records
At the end of each pay period, gather canary copies of all time records prepared for departmental employees subject to the Wage and Hour Policy.
Obtain Payroll and Check Register Copies (01 Report)
Each pay period, the department receives a copy of the Payroll and Check Register (01 Report). Use this copy to perform the certification procedures.
Apply Certification Procedures
- Verify that there are Wage-Hour (canary) copies of time records for all employees listed on the Payroll and Check Register who do not have "EX" by their names. Pay period numbers must be the same on all time records as on the Payroll and Check Register (01 Report).
- Verify that the total hours on each Time Record equal the total hours on the Payroll and Check Register in the columns headed "Reg Hrs." and "OT Hrs."
- Review all transactions on the Payroll and Check Register and report any discrepancies by preparing a Payroll Exception Sheet (PR-14) (see also PAY Procedure 8, Payroll Exceptions). Mail or take the Exception Sheet to CB #1260, 104 Airport Drive. Payroll will make the needed adjustments and send the department a copy of the exception sheet with those changes noted.
- Sign the certification paragraph that appears on the last page of the Payroll and Check Register.
See also PAY Appendix 19, Departmental Wage-Hour Certification.- File the Payroll and Check Register in the departmental files for future reference.
Additional Information
See also:
PAY Policy 5, Departmental Payroll Reports
PAY Appendix 3, Employee Time Record, Form PR-7
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