Travel Services (TRA)
POLICY 2
Effective Date: 12/01/2000
Last Modified Date: 05/01/2002
State Budget Manual
Section 5 of the State Budget Manual details travel policies and regulations relative to securing authorization for and reimbursement of expenditures for official State travel. The administration and control of travel is in accordance with the provisions of General Statutes (G.S.) 138.5, 138.6, and 138.7.
Reimbursement
University officers, faculty, staff, and students (excluding UNC HealthCare employees and non-employees) may have their travel expenses reimbursed by the University, subject to the limitations contained in these regulations.
Under no circumstances may duplicate reimbursement be made. Any travel expenses to be reimbursed by a third-party organization will not be reimbursed by the University.
Individuals accompanying the traveler (spouses, children, etc.) may not be reimbursed for their travel expenses.
Funds
All travel is contingent upon the availability of funds in the proper budget control level.
Dual Employment
Other State agencies should not pay the University for estimated travel and subsistence under the Uniform State-Wide Policy on Dual Employment (see FPB Policy 7, Compensation to Parent Agency). However, if for any reason such payments have been received by the University, the resulting reimbursement to the University employee on loan will be processed according to the University Travel policies and procedures; the account to which such travel and subsistence is to be charged will be obtained from the University Financial Planning and Budgets Office to be in conformity with the University and State policy on dual employment.
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