Travel Services (TRA)
POLICY 5
Effective Date: 01/01/1999
Last Modified Date: 02/20/2006
Subject to Regulations
Non-University employees traveling on University business and whose expenses are paid or reimbursed by University funds are subject to all University travel regulations, including statutory subsistence allowances. No travel expenses for any members of a non-employee's family are reimbursable. No travel advances will be issued to non-University employees.
Contractual Academic Services
Advance approval is not required where interviewing and observing are incidental to a prospective faculty member's rendering a service to the University, such as delivering a lecture or a series. Payment for such services should be made as Contractual Academic Services and paid via Finance Central by choosing Contractor (Independent) as the payee type.
University Students
Students at the University who travel on official University business and whose expenses are paid or reimbursed by University funds are subject to all travel regulations, including statutory subsistence allowances. Travel by students for the purpose of participating in athletic contests and activities of student organizations must be paid from funds supporting the particular organization or activity, not University funds. University students may travel in State vehicles for purposes of participation in athletic contests and activities of student organizations officially recognized by the administration of the University.
Student Field Training
Student field training travel and subsistence allowances may be charged to general expense when supported by student field training fees.
Travel transportation and allowances for faculty, staff, and non-students participating in field training work will be in accordance with all travel regulations for such persons. Regular travel forms, allowances, and accounts must be used.
Attendants for Disabled Travelers
Payment of travel and subsistence expenses (motel and meal costs) for attendants may be reimbursed if advance approval is obtained from the department head.
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