Travel Services (TRA)
POLICY 8
Effective Date: 01/01/1999
Last Modified Date: 06/21/1999
Limit
University employees may be reimbursed for registration fees not in excess of the statutory maximum whether in-State or out-of-State. Registration fees are distinguished from tuition fees. Tuition is purely educational in nature, does not require special approval, and should be charged to general expense.
Meals
The cost of any meals included in registration fees must be included in reimbursement claims for registration fees. Meal costs must not be included in the requested daily subsistence amount.
Coffee Breaks
"Coffee breaks" may be included in registration fees and the employee may be reimbursed for such "coffee breaks."
Tours and Social Events
The costs of tours, entertainment, and social activities are generally not reimbursable and, if included in the registration fee, must be subtracted.
Backup Material
A copy of brochures, fee schedules, or other material listing the amount and various elements of cost included in the registration fee should be attached to the Travel Authorization form requesting approval for excess registration fees.
Additional Information
See also:
TRA Policy 3, Statutory Provisions and Maximum Rates
TRA Policy 4, Authorization Required for Travel
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