October
12,1999
Number 1886
Number 1886
AT
CHAPEL HILL
Administration Department
(919) 962-3897 FAX (919) 962-1065
CB# 1040, 720 Airport Road
Chapel Hill, NC 27599-1040
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October
12,1999
Number 1886 |
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AT CHAPEL HILL |
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| Office of
Human Resources
Administration Department (919) 962-3897 FAX (919) 962-1065 |
The University
of North Carolina at Chapel Hill
CB# 1040, 720 Airport Road Chapel Hill, NC 27599-1040 |
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| TO: | Deans, Directors, Department Heads, Human Resource Facilitators |
| FROM: | Laurie Charest, Associate
Vice Chancellor
Office of Human Resources |
| DATE: | October 6, 1999 |
| RE: | New Year's Holiday 2000/Worktime |
New Year's Day 2000 falls on Saturday. As Office of State Personnel policy requires, the University will observe this holiday on the Friday immediately preceding. However, there has been discussion about asking or requiring staff (primarily information technology staff) to come *in on New Year's Day to be able to deal with any Y2K problems that may occur. This has led to some questions regarding holidays, holiday pay and holiday premium pay.
For the year 2000, the paid holiday is Friday, December 31, 1999, not New Year's Day. Therefore, any employee required to work on January 1, 2000 will not be eligible for holiday pay or holiday premium pay. However, you need to be aware that non-exempt employees must be compensated for all hours worked in a workweek (Monday through Sunday.) Further, if a non-exempt employee is required to work on January I and that results in the employee working more than 40 hours in that workweek, then all time worked over 40 hours that week must be compensated as overtime. [Time paid but not worked, such as a paid holiday, does not count toward overtime computation.]
The following example illustrates this:For exempt employees who are required to work on January 1, no overtime compensation is required or permitted under state and University policy. This required work may be handled by having the employee take a day off earlier in the workweek.
Monday (12/27) - the employee receives 8 hours of holiday pay (part of Christmas holiday)
Tuesday through Thursday (12/30) - the employee works 8 hours each day.
Friday (12/3 1) - the employee receives 8 hours of holiday pay (New Year, 2000).
Saturday (1/l/00) - the employee works 8 hours.The employee has worked 32 hours this workweek with 16 hours of pay for not working. The employee is not eligible for overtime pay, but will receive 48 hours of pay at his/her regular rate. Explanation: The employee worked three scheduled work days, Tuesday - Thursday, and worked on Saturday, a day outside the regular schedule (24+8=32). The employee was not required to work on the scheduled holidays (Monday and Friday). The employee's pay for that week would be 32 hours at the regular rate, plus 16 hours of holiday pay at the regular rate (32+16=48). If an employee actually works more than 40 hours excluding the 16 hours of holiday pay this workweek, then all hours worked over 40 would have to be compensated as overtime.
Please contact Ken Litowsky at 962-3894
if you have any questions.