THE UNIVERSITY OF NORTH CAROLINA
AT
CHAPEL HILL

 
 
 
 

Office of the Controller	The University of North Carolina at Chapel Hill
Telephone: 919-962-7007	CB# 1270, 440 West Franklin Street
Fax: 919-962-4140	Chapel Hill, NC 27599-1270
Email: Dennis_Press@unc.edu

To:	Deans, Directors, and Department Chairs
From:	Dennis Press, University Controller
Re:	Additional Travel Policy Changes

 

My memorandum to you dated January 6, 1999 regarding Travel Policy Changes provided information regarding changes in travel regulations based on notification from the NC Office of State Budget and Management (OSBM). A subsequent notification from OSBM indicates a slight change related to meal reimbursements on partial days of travel. The change is underlined in item 1 below. Item 2 indicates an upcoming change in the mileage reimbursement rate. Also, I am providing the new State regulation regarding frequent flyer miles and reduced airfare rates in item 3.

1. Change in Meal Reimbursements on Partial Days of Travel

Meals are sometimes reimbursable on the day of departure or day of return depending on the departure or arrival time. The necessary hours of departure and return to claim meal reimbursements have changed and are as follows:

Breakfast Lunch Dinner

Trip with Overnight Stay

Day of Departure depart prior to 6 AM depart prior to Noon depart prior to 5 PM

Day of Return reimbursable return after 2 PM return after 8 PM

Trip without Overnight Stay depart prior to 6 AM not reimbursable return after 8 PM

Mileage Reimbursement Rate for Use of Personal Vehicle

The mileage reimbursement rate for use of a personal vehicle will remain at 32.5 cents per mile through March 31, 1999. Effective April 1, 1999, the mileage reimbursement rate will decrease to 31.0 cents per mile based on the IRS business standard mileage rate.

Frequent Flyer Miles and Coupons or Certificates for Reduced Air Fare

Frequent flyer miles earned, or coupons or certificates for reduced airfare acquired, by a University employee while traveling on University business at University expense are the property of the University. Frequent flyer miles accumulated, or coupons or certificates for reduced air fare acquired, by an individual University employee during previous University business trips should, to the extent possible, be used by the University employee while traveling on future University business trips. Each traveler is responsible for monitoring their use of frequent flyer miles, coupons, or certificates to ensure compliance with this State regulation.