|
UNIVERSITY
OF NORTH CAROLINA
AT
CHAPEL
HILL
|
|
Office
of Human Resources
Administration
Department
(919)
962-3897 FAX (919) 962-1065 |
|
The
University of North Carolina at Chapel Hill
CB# 1040,
720 Airport Road
Chapel
Hill, NC 27599-1040 |
May 27, 1999
MEMORANDUM
| TO: |
Deans,
Directors, Department Heads
Human Resources
Facilitators |
|
|
| FROM: |
Ken
Litowsky, Policy Director
Human Resources
Administration |
|
|
| SUBJECT: |
Nominations
for the Performance Management Review Board |
As part of the University's Performance Management Program (WPPR), the
Office of Human Resources established the Performance Management Review
Board. The Review Board serves a very important role in assuring the fairness
of the performance management program. The Review Board is a "pool" made
up of many employees who then are assigned to three-member Panels to serve
as the second level of review when an employee files an appeal concerning
an annual performance review. As a Panel, they:
-
Review written materials
from the employee and the employee's department about the appeal;
-
Conduct a hearing
to collect additional information and clarify the facts of the appeal;
-
Assess the evidence
presented to determine issues such as departmental administration of the
Performance Management Program, the validity of performance ratings assigned
and the propriety of other comments included in the evaluation; and
-
Write a report to
the Chancellor specifying the facts of the appeal and recommend a resolution
of the appeal.
We are asking for your assistance in identifying employees to serve on
the Review Board. (We particularly need non-supervisory employees.) The
people we are looking for have the following characteristics:
-
They are objective
people,
having no preconceived belief that one side of the appeal is either right
or wrong.
-
They are clear
thinking. They can review information, organize it, and reach reasonable
conclusions supported by the information presented to them.
-
They have good organization
skills.
They must be able to track many written documents, oral statements, and
what often appear to be conflicting "facts" of an appeal.
-
They have good writing
skills that will help them prepare the recommendation to the Chancellor
and other Panel correspondence.
-
They are committed
to the performance management process and have an enthusiastic desire to
perform an important service to the University and its employees and managers.
Members serve staggered two-year appointments that begin in July. This
ensures a level of continuity. Because our annual performance cycle runs
through May each year and an employee must first complete the Level A appeal
process, the time demands for Review Board members are concentrated in
the late summer and early fall months for the most part. Once assigned
to a Panel, a member may be busy for several hours on four or five different
days. Once the Panel has met, reviewed the information and forwarded its
recommendation to the Chancellor, the Panel's business is concluded. Depending
on the number of members on the Review Board and the number of appeals,
we hope to assign each person to only one appeal per cycle.
If you know of people who possess the characteristics described above and
would like to nominate them to serve on the Review Board, please discuss
this activity with them. If they are interested in service, please send
me their name, campus and email addresses and telephone number, along with
a brief statement as to why you believe they would be an asset to the workings
of the appeals process. We would like to have all nominations by June
18. The Off ice of Human Resources will arrange for review of the nominations
by the Chancellor's office. The Chancellor will select and invite new members
to serve. Human Resources Administration will provide training for the
new members.
If you have questions, please call me at 962-3894, FAX at 962-1065, or
email at Ken_Litowsky@unc.edu. Thank you for your assistance in this important
effort.