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The University of North Carolina at Chapel Hill Office of the Chancellor
William 0. McCoy Interim Chancellor	103 South Building Campus Box 9100 Chapel Hill, NC 27599-9100 (919) 962-1365 Fax (919) 962- 1647 william_mccoy@une.edu

MEMORANDUM

TO:	Deans, Directors, and Department Heads
FROM:	William 0. McCoy, Interim Chancellor John P. Evans, Interim Vice Chancellor for Finance and Administration
DATE:	February 9, 2000
RE:	Make-up for Time Lost During University's Closing for Snowstorm

Under the State's Adverse Weather Policy, employees are required to account for all time lost due to adverse weather. On January 29, 2000, State Personnel Director Ron Penny issued guidelines to State agencies indicating that employees must make up all work time lost during the recent snowstorm.

Since then, University officials have been working to clarify application of this guideline. Representatives of the three Triangle public universities (UNC-CH, NC State, and NC Central) had a conference call today with Mr. Penny to request possible exceptions to the State's Adverse Weather Policy which provides that employees must account for work time lost. No exceptions were made regarding the need to account for time, but the following exceptions to the State's Adverse Weather Policy regarding ways to make up for time lost from January 25 throughJanuary 28, 2000 have been approved. These exceptions are:

Time lost due to adverse weather (including time when the University was closed or opened late) may be charged to sick leave, as well as vacation leave, leave without pay, accrued compensatory time (for non-exempt SPA employees) or adverse weather time (which must be made up). Time charged as adverse weather time for the period Covered by this exception must be made up within 24 months from the occurrence of the absence. If it is not made up within 24 months, the remaining time must be charged against vacation leave, sick leave, accrued compensatory time, or taken as leave without pay.
Time lost due to adverse weather other than from January 25 through January 28 will be handled under the State and University's existing adverse weather policy. The exceptions granted by Mr. Penny will not apply to accounting for that time. Thus, any time lost due to adverse weather prior to January 25 or after January 28 may not be charged to sick leave and must be made up within 12, not 24 months.

These provisions, except where noted, apply to both SPA employees and EPA non-faculty employees. Supervisors are urged to be as flexible as possible in arranging opportunities for time to be made up. Supervisors or employees who have questions about the administration of this policy can call Ken Litowsky Policy Director, Human Resources, at 962-3894.