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UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
Health Sciences Library Administrative Services (919) 966-2111 FAX (919) 966-1029		The University of North Carolina at Chapel Hill Campus Box No. 7585 Chapel Hill, N.C. 27599-7585

TO:	Deans, Directors, and Department Heads Human Resources Facilitators
FROM:	James A. Curtis, Associate Director for Administrative Services Health Sciences Library
SUBJECT:	Change in photocopier services in the Health Sciences Library
DATE:	May 17,1999

In order to improve the Health Sciences Library's photocopier service to all its users, some changes will be implemented during the summer. We will be installing new copiers with more features and greater reliability. The total number of public copiers will be increased, and the location of some copiers will change to better serve high use areas. We will also be making changes to the payment mechanisms for photocopy services.

Beginning in July 1999, most HSL photocopiers will accept the UNC One Card for p4yment. This will bring our operations into line with the rest of campus, allowing wider use of the One Card at this as well as many other locations. Sale of copies will be handled by the campus One Card Office located in Daniels Building. Individuals who wish to add copy credit to their One Cards or obtain a "guest card" will be able to do so by using the Tar Heel Teller machine on the first floor of the library, or at any other teller on campus. Those who wish to charge copies to a university account or add value to their cards by check or other means will be able to do so through the One Card Office. Instructions for doing this are enclosed with this memo.

Beginning on Monday, May 17, 1999, the Health Sciences Library will reduce the maximum number of copies sold on all HSL copy cards to 250. We will work to phase out the use of this card by the end of the calendar year, December 31, 1999. Users holding HSL copy cards are urged to use up their credited copies as soon as possible and to begin using the One Card or a similar departmental card (also obtained through the One Card Office) as soon as the new copiers are installed.

We look forward to this improvement in our photocopy service. We realize that it is vital to all library users. Any questions regarding this change in the service or the payment procedures may be addressed to Charlotte Keeler at 966-2111.

U N C

Adding Value Your Copy Card

The department requesting additional value for their card will complete an AJ- I (Account Adjustment Request). The AJ- I can be sent to the UNC One Card Office by Campus mail. Please allow at least 3 days from the time that the AJ- I is mail before the value will appear on your card. If you need the value added sooner, you may deliver the AJ- 1 to the UNC One Card office, personally, and they will add the value while you are there.

FILL OUT AS FOLLOWS:

Section 2 Account to be reimbursed

Name:		Please filll in the requesting person's name
Dept. Name :		Please fillin the requesting department's name
CB#:	1530	Please fillin the requesting Dept. No.	8120

Section 3 Account to be reimbursed

Name: UNC ONE CARD

Dept. Name: UNC ONE CARD

CB#: 1530 Dept. No. 8120

Section 4 -- Ledger -- Acct. ID -- Object

Fill in all approved Account #s and amount of valued you need added.

Section 5 Ledger Acct. ID -- Object

3 -- 17654 -- 0506	This is for the cost of the card (if needed)
0 -- 17654 -- 2416	Deposit to Expense Account (Cards can be reused)

Section 6 -- All Transactions -- Description / Justification (Please type the following information on the AJ-1)

Cost of card: $ 1.00 This only applies if you are buying a new card.

Deposit to Expense Account: State how much value to add to each card.

Issued by To be signed here by UNC ONE CARD employee

received by: To be signed here by the person picking up the card(s).

Section 8 - Approval of the Department accepting the charge

It is very important that this is signed. If it is not signed, the card will not be issued.

U N C

CREATING AN ON-LINE ACCOUNT WITH THE UNC ONE CARD Office

Health Sciences Library Staff will issue to departments in their area of the campus a Departmental Copy Card. This card will cost the department $1.00 and will have an initial value of $10.00. Before the department can receive the card, the attached AJ- I (Account Adjustment Form) must be completed. It is imperative that the form be completed properly. Please use the following instructions to complete the AJ- 1:

FILL OUT AS FOLLOWS:

Section 2 -- Account to be reimbursed

Name:		Please filll in the requesting person's name
Dept		Please filll in the requesting department's name
CB#:	1530	Please filll in the requesting department's no.	8120

Section 3 -- Account to be reimbursed (Already completed)

Name: UNC ONE CARD

Dept. Name: UNC ONE CARD

CB#: 1530 Dept. No. 8120

Section 4 -- Ledger -- Acct. ID -- object
Fill in all approved Account #s
Amount is already filled in for $10.00

Section 5 Ledger Acct. ID -- Object (Already completed)
3 -- 17654 -- 0506 This is for the cost of the card (if needed)
0 -- 17654 -- 2416 Deposit to Expense Account (Cards can be reused)

Section 6 -- All Transactions -- Description / Justification

Cost of New card $ 1.00 This only applies if you are buying a new card.

Value Added: For the initial card this is $10.00

Issued by: To be signed here by HSL employee issuing the card .

Received by: To be signed here by the person picking up the card(s).

Section 8 - Approval of the Department accepting the charge
It is very important that this is signed. If it is not signed, the card will not be issued.

Name:		UNC ONE CARD
Dept. Name:		UNC ONE CARD
CB#:	1530	Dept. No.	8120

Cost of card:	$ 1.00 This only applies if you are buying a new card.
Deposit to Expense Account:	State how much value to add to each card.
Issued by	To be signed here by UNC ONE CARD employee
received by:	To be signed here by the person picking up the card(s).

Cost of New card	$ 1.00 This only applies if you are buying a new card.
Value Added:	For the initial card this is $10.00
Issued by:	To be signed here by HSL employee issuing the card .
Received by:	To be signed here by the person picking up the card(s).