THE UNIVERSITY OF NORTH CAROLINA        AT       CHAPEL HILL
Associate Vice Chancellor  for Finance		CB# 1000, 304 South Building The University of North Carolina at Chapel Hill Chapel Hill NC 27599-1000

MEMORANDUM
 

TO:	Deans, Directors, and Department Heads
FROM:	Roger D. Patterson
	Associate Vice Chancellor for Finance
RE:	Travel Coordinator Certification Program

In a memo dated August 30, 1999, 1 announced a new Travel Coordinator Certification Program. This program represents an additional opportunity to improve the travel process through timely and accurate reimbursement of travel expenses and the elimination of redundant reviews. The Office of Contract and Grants has now joined this program and extends an invitation to schools, colleges, and departments to participate in this joint effort.

Campus Departments may elect to designate individuals to be responsible for reviewing specific criteria applicable to travel costs when processing charges against contracts and grants. This program should streamline the reimbursement process significantly for approved departments. Travel Accounting and Contract & Grants will not pre-audit reimbursement forms whether processed through the InDepth Departmental Accounting System or an approved electronic spreadsheet application. A statistical sample will be post- audited to determine the new program's effectiveness.

You are encouraged to visit the Contract & Grants Homepage for additional information on the Travel Coordinator Certification Program. The web site includes an agreement that details the responsibilities of the campus unit and the Office of Contract & Grants. Campus units electing to participate should send a completed form to Kent Walker, Contract & Grants, CB# 1350.

If you have any questions regarding this program, please contact Kent Walker, Chief Contract Administrator at 962-1353.