ADVISORY

Chancellor’s Ballroom, Carolina Inn

Following up July discussions about plans for the Board of Trustees this year, Chairman Tim Burnett has established four new committees – three of which will meet regularly -- and a new meeting structure that the board begins using next week. The changes aim to streamline meetings and ensure that the full board’s discussions and actions focus on high-priority items. Board business is identified at one of three levels: Level One (routine items handled at the committee level, reported in summary form to the full board and voted upon by the full board), Level Two (items requiring committee discussion, deliberation and action with a report to the full board and a request for ratification) and Level Three (items meriting full board discussion after committee examination).

Next Wednesday (Sept. 25), the new committees will meet contemporaneously between 3 p.m. and 4:45 p.m. The full board will convene at 5 p.m. in the Carolina Inn’s Chancellor’s Ballroom and recess at 6 p.m. The full board will reconvene at 8 a.m. Thursday (Sept. 26) in the Chancellor’s Ballroom.

The new standing committees are university affairs, chaired by Russell (Rusty) Carter; finance, chaired by Nelson Schwab III; and buildings and grounds, chaired by David E. Pardue Jr. University affairs is responsible for academic degrees and programs; admissions; intercollegiate athletics; personnel and salary administration; student conduct, activities and government; student financial aid; and student services. Finance has duties including auxiliary enterprises; Board of Visitors; budget and finance administration; honorary degrees, awards and distinctions; internal audit; resource development and allocation; state audit; and tuition, fees and deposits. Buildings and grounds is responsible for campus security; architect/design selection; building site selection; master plan and Horace Williams property coordination and compliance; property acquisition, sale and/or lease; parking and traffic; and miscellaneous facilities. In addition, a conflicts of interest committee, chaired by Karol V. Mason, will meet only as required.

All trustees have been assigned committee appointments except Student Body President Jennifer Daum, an ex-officio member. She will participate as a voting member of the committee of her choice on the Wednesday meeting day. Also meeting next Wednesday is an ad hoc committee previously appointed to study representation on the board. A list of committee members is at http://www.unc.edu/depts/trustees/commit.html. Following are details on meeting schedules next week.

Carolina Inn, Chancellor’s Ballroom (for both sessions)

Wednesday, Sept. 25, 5 p.m.

1. Call to order

2. Oath of office (for new trustee Philip Carson)

3. Roll call

4. * Report of the Buildings and Grounds Committee

5. Recess meeting

Thursday, Sept. 26, 8 a.m.

1. Reconvene meeting

2. Call to order

3. Roll call

4. Approval of consent agenda

a. Approval of minutes -- July 25, 2002

b. Ratification of mail ballots – Aug. 14, Aug. 30, Sept. 3, 2002

c. Amendment of the bylaws of the Board of Trustees of the University of North Carolina

at Chapel Hill.

5. Chairman’s remarks

6. Chancellor’s remarks

7. Student body president’s remarks

8. * Report of the Finance Committee

9. * Report of the University Affairs Committee

10. Report of the Ad Hoc Committee to Study Representation on the Board of Trustees

11. Measures of excellence

12. * Legal advice

13. * Report of student appeal hearing

14. Adjournment

* Some business to be considered is authorized by the N.C. Open Meetings Law to be conducted in closed session.

Wednesday, Sept. 25

10:30 a.m. * Student appeal hearing [Trustees Pardue, Schwab and Stallings]

105 South Building

2-2:45 p.m. Ad Hoc Committee to Study Representation on the Board of Trustees

                                                            105 South Building

3-4:45 p.m. * Finance Committee

105 South Building

3-4:45 p.m. * University Affairs Committee

305 Carroll Hall, Freedom Forum Conference Center

3:45-4:45 p.m. * Buildings and Grounds Committee

                                        Carolina Inn, Chancellor’s Ballroom

5 – 6 p.m. * Board of Trustees meeting

                                        Carolina Inn, Chancellor’s Ballroom

Thursday, Sept. 26

8 a.m. * Board of Trustees meeting

                                        Chancellor’s Ballroom, Carolina Inn

* Some business to be considered is authorized by the N.C. Open Meetings Law to be conducted in closed session.

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Web link: www.unc.edu/depts/trustees. The next scheduled meetings are Nov. 20-21, 2002.

Contact: Mike McFarland, (919) 962-8593