Campus E-mail and Onyen Assignment

Trusted Domains

[draft]

Departments running their own mail servers may qualify as a “trusted domain” if the following conditions are met:

• Identification of a formal mail administrator
• For departments under HIPAA regulations, this person will be responsible for requesting that the department’s staff’s Onyen email be forwarded to a departmental email account
• Maintenance of mail logs for a period of not less than five days
• Documented backup process
• Enforcement of strong passwords matching the existing Onyen password policy
• Expiration of passwords matching the existing Onyen password policy
• Adoption of the following policy on forwarding e-mail. Individuals who chose to forward e-mail from a trusted domain e-mail address to another e-mail address (e.g., @aol.com, @hotmail.com) will be required to acknowledge that they are accepting all risks and that the University cannot guarantee delivery. Having e-mail redirected does not absolve faculty, staff and students from the responsibilities associated with communication sent to their official e-mail address.

Meeting these criteria, the aliases for people within these departments can be set to resolve to a trusted domain address instead of an onyen@email.unc.edu account.

last modified 4 August 2005