J-333 / News Editing

Frank E. Fee Jr.

Lecture Recap - Day 4

The most important point from today's class? It is that there is nothing worse than copy editing that introduces an error in someone's story. Don't believe it? Ask the reporter whose story has been soured by a copy editor's "fix."


Have you seen the Dilbert take on copy editing?
 


And now a word about copy editing
A copy editor brings a fresh look to every story he or she edits. It is the first, and last, chance to find out how good the story is before the readers see it. Your job is to determine whether the story works and, if not, how to fix it.

 
To quote from my favorite job description source (it's Gannett's, which I helped write), to do the job well the copy editor recognizes important story elements and, where necessary, rearranges them effectively. He or she makes sure the leads are based on proper criteria such as impact, local interest, human interest, timeliness, prominence, uniqueness, or conflict. He or she also makes sure elements such as quotations or statistics are used effectively to support the lede. The copy editor should promptly alert editors to potential problems, and he or she knows how to repair a story and suggest improvements. 

 
Good copy editing requires that you keep in mind our Rule No. 1 ("Do no harm") and at the same time apply Rule No. 2 ("Don't make the paper late"). Copy editors have a lot to do and seldom enough time to do it, so you have to work fast. But that is not an excuse to work in a vacuum. Talk out the problems; never, ever make a substantive change in a story without talking it over with the writer or his or her editor. (In this class, of course, talk with the instructor if you have a question, not your neighbor.)

 
When it comes to organizing the story, a good copy editor has to think "beginning, middle and end," and make sure that the elements of the story follow a logical progression. In editing the lede and the body of the story, the copy editor tightens copy and improves grouping of related elements for clarity and readability.

 
Keep in mind that tight editing is not license to shred the reporter's style. Copy editors may become stakeholders in the story, but it is first, last and always the reporter's story.

 
Besides the skilled application of the fundamentals of grammar, spelling, punctuation, style and story organization, the copy editor must bring to the job critical judgment, a concern for fairness, and a knowledge of libel, privacy and other media law issues.

 
Sound like a demanding job? It is! Here are some tips on how to go about it:
(1) First, size up the story. Read the entire story at least once -- before you start "fixing" anything. Get to know what the story is about, what the writer seemed to have in mind and what problems you may be dealing with. Among questions you may ask is whether this is the right organization for the facts. Is the Inverted Pyramid the best approach to the story? Would one of the alternative forms be better? Is this a first-day story masquerading as a follow-up story or does it break new ground? Based on your own knowledge of the community and the news, is the story on target?
(2) Once you have a good grasp of what the story is saying and a general idea of how well it is saying it, you move into the lede. What does the lede need? Does it grab the reader with crisp, interesting language? Does it get bogged down in long sentences that try to say EVERYTHING? Is it informative? Does it orient the reader the way a road map would at the start of a journey? The copy editor must do what it takes to make the lede compelling and valuable to readers.
(3) From the lede, the next concern is the body of the story. Among key questions here is whether the story supports the lede. Remember that this "middle" must work with its beginning. Don't make promises in the lede that the story can't keep.
Of course, all the way through you are looking for ways to tighten the sentences and protect against inflated, meaningless quotes, redundancy and irrelevant detail.
(4) Once you have edited the story, take another spin through it. Does it read well? Is it better than when you started? Did moving grafs around lose first references to anyone? The final read is critical because it is very easy to tinker with something and have it come out wrong. This is your chance to backstop yourself.
We will be talking about some of these points in detail in the next few classes. But if you have any questions, be sure to ask now.

 

 
 
 



Coming Up
 
Don't forget that Topic Paper No. 2, EDITING 1, is due at the beginning of class Day 6. Also, that the 50 common writing errors quiz is on Day 5. This will be a closed-book quiz from pp. I/4-10 in your lab manual.

 

 
 
 


Special Offer -- Held Over! 
 

Anyone who would like some extra help with the basics of the Mac computers in Room 001 should get in touch with me soon.
Likewise, anyone having trouble with basic Internet searches can stop by for some additional coaching. Call ahead (3-9851) to set up a time.

 

 
 
 


Comments? Questions? Call 593-9851 (o) or 594-5251 (h), or send me an e-mail message for virtual office hours. Or, stop in for a real visit. You're always welcome.

-- Frank Fee